ARTICLE 1 – QUORUM
Section 1. A majority of the members of the Board of Directors shall constitute a quorum of the transaction of business of the Association.

ARTICLE II – MEETINGS
Section 1. A majority of the members of the Board of Directors shall be the second Thursday of each month.

Section 2. Special meetings may be held when necessary, at the call of the President or at the call of the Secretary upon the written request to the Secretary by not less than three members of the Board of Directors.

Section 3. Written notice of special meetings of the Board of Directors shall be delivered personally to each director or sent to each director by mail, telegram, cablegram or radiogram at least two days before the meeting. Such notice, however, may be waived by any director either before or after the meeting. The notice need not specify the purposes of the meeting.

Section 4. Any Director missing three (3) consecutive meetings (12) without an excused absence shall be removed from the Board of Directors. Any absence may be excused for illness or upon request to the Board of Directors. The Board of Directors shall consider each request for an excused absence at the next regular Directors’ Meeting following the absence. A majority vote of the Board of Directors at the meeting shall be required to allow an absence. Any director with four (4) unexcused absences in any fiscal year shall be removed from the Board. Attendance requires being at the entire meeting, unless excused by the board. Special meetings do not apply. 

ARTICLE III – ORDER OF BUSINESS

Section 1.

  • Roll Call
  • Recognition of visitors and what they are brining to the meeting
  • Reading and approval or adoption of minutes
  • Approval of all bills and accounts by the board before payment by the Treasurer
  • Report of Committees
  • Report of Officers
  • Unfinished Business
  • New Business
  • Appointments
  • Adjournment

Section 2. The order of business may be temporarily suspended at any meeting upon a majority vote of a quorum present.

ARTICLE IV – DUTIES OF OFFICERS

Section 1. It shall be the duty of the President to preside at all meeting of the Board, to appoint committees, counter-sign all orders for the disbursement of funds, and to perform such other duties as are determined by the Board.

Section 2. It shall be the duty of the Vice President to assume all the duties of the President in the event of his/her absence or vacancy of office and to perform such other duties as are determined by the Board.

Section 3. It shall be the duty of the Secretary to: 

  1. Keep a list of all members of the Association
  2. Keep accurately a record of all proceedings of the Association and the Board, and mail to each Board Member a copy of all proceedings of the previous meeting within five days before the next meeting.
  3. Notify the members of the Board of the time and place of all special meetings
  4. Give the members of the Association notice of the time and place of the annual election of Board of Directors and the Annual Meeting of the membership.
  5. Keep strict account of all moneys that may come into his/her hands and pay the same over to the Treasurer and take his receipts therefore
  6. Perform such other duties as are determined by the Board

Section 4. It shall be the duty of the Treasurer to:

  1. Receive all moneys and give a receipt for same as to amounts and sources from with it came.
  2. Keep an accurate account of all receipts and disbursements
  3. Pay such orders as may be countersigned by the President and Secretary
  4. Perform such other duties as are determined by the Board
  5. Make out the annual report to the Ohio Department of Agriculture
  6. Furnish each Board Member monthly a financial statement regarding the receipts and disbursements of the society for the past month.

ARTICLE V – RULES
The  Board of Directors may enact such Rules and Regulations for conducting the Business of the Association which do not conflict with the Constitution or By-Laws, Regulations of the Ohio Department of Agriculture, or laws of the State of Ohio.

RECITAL The Washington County Agricultural and Mechanical Association was organized under the laws of 1846 on June 24 of that year, and exists as a County Agricultural Society under Revised Code Section 1711.01.

CERTIFICATION
Kurt Bohlen, President, and Lisa McNish, Secretary, certify hereby, that the forgoing Constitution and By-Laws were adopted by unanimous vote by its members for Washington County Agricultural and Mechanical Association, a County Agriculture Society, in election duly noticed, held at Washington Fair Grounds, Marietta, Ohio, on Monday, September 3, 2018. In witness whereof, we hereunto set our hands and affix the corporate seal and said corporation this 3rd day of September, 2018.

LISA MCNISH, Secretary